R+P Post 30: My shootboard

Nearer to the time of the final shoot, we decided to create a shootboard, in order to organise ourselves as well as everything and everyone we would need for this crucial period. The shootboard combines a lot of different elements into one document, and thus serves as a hub for everything in the shooting period. It turns the shot list and set-up list into a practical schedule with times and dates, and even incorporates elements of the props and cast lists to collect and centralise at least a summary of this information into one place to avoid having to reference too many sheets when looking for any information (for example, the main props list may not have to be referenced if the shootboard conveys the necessary information on this matter for the shot currently being filmed, which for us it does.)

UPDATE EVIDENCE

The first page of our finished shootboard. This page contains the most information, and is a good example of a typical page of the shootboard besides. It shows the call times for different cast and crew members, as well as some examples of shots, with the necessary shot images and information, as well as props and casting, along with the planned time to film, all in one row. Click to enlarge.

The shootboard creation process was a success- we organised everything related to our shoot into one, even using keys to help us (for example, the cast section has names bolded and unbolded, bold meaning they are needed in the shot as actors and similar, and not bold meaning they are available for behind-the-scenes work but not needed for the shot itself.) We plan to have multiple copies, at least one loose copy on hand to bring around with us, and some on the walls of the studio in different places, such as the main set and the gallery, so that they can be quickly referenced at any time and the benefits mentioned here easily reaped.